GUIDELINES FOR FUNDRAISING BY TEAMS, COACHES
AND PARENTS
This
link has been developed to assist team parents, student-athletes, coaches and
parents in their support of our athletic programs.
We
have many groups that reach out into the community for various types of financial
support. It is important that everyone recognizes these efforts and respects
that some groups rely on this fundraising for part or in some cases, their entire
operating budget. The General Athletic Booster Club is the primary
fundraising entity that works to support our teams, coaches and student-athletes.
Coaches are required to submit annual budget requests. These requests are required
to be submitted near the end of the calendar year each year to assist in the
preparation of the following years budget request. Items that cannot be covered
in the annual budget request will be prioritized and referred to the General
Athletic Booster Club for their consideration. This request will occur late
in the school year or during the summer as bid requests come back and details
of expenditures for the following year become known. The General Athletic Booster
Club will set a deadline for additional coaches requests that will generally
occur in late spring. To be considered for General Athletic Booster Club support,
requests must meet this deadline.
It should be understood that the approved BOE budget
for Interscholastic Athletics attempts to cover all the necessary expenditures
needed to operate our sports program adequately.
Per Board of Education Policy, the existence of individual sport team
booster clubs is only allowed if the BOE budget fails to cover these needed
and necessary expenditures. If it is the desire of the student athletes or the
parents associated with a specific team to solicit funds to enhance our program
in the areas of banquets, jackets, warm-ups, awards, or specialized equipment
that the school cannot provide, we ask that the following guidelines be followed.
·
All individual team fundraising efforts must
be approved in advance by the school administration, the coordinator of athletics
and if the scope of the fundraising effort is significant enough, it will also
be necessary to approved by the General Athletic Booster Club Board. This final
step is to ensure a consistency of efforts by our groups and to prevent any
conflicts of interest.
·
To assist the school in remaining Title IX compliant, program enhancements must
be applied equally to both boys and girls teams within a given sport, i.e. boys’
soccer and girls’ soccer. Significant donations
made that will benefit one team must also benefit the other or additional donations
must be solicited prior to any of the monies being utilized.
·
Fundraising activities are to be optional for
both students and parents with no repercussions for those choosing not to participate.
·
Financial ledgers shall be maintained listing
all revenue and expenditures over the course of the season and submitted to
the athletic office at the conclusion of the season. Receipts for expenditures should be maintained.
·
Two signatures should be required for the drafting
of bank checks.
·
Coaches are not allowed to sign or countersign
checks.
